TECHNICAL PROJECT MANAGER · PROGRAM LEADER · BUILDER

Aarcha
Ullasan

Technical Project Manager | Builder | Program Leader

I turn ideas into structured, measurable outcomes — combining technical fluency with hands-on project leadership.

Computer Science / AI-ML graduate with experience leading cross-functional teams, managing projects, coordinating stakeholders, and building technology products end-to-end. Currently completing the Google Project Management Professional Certificate.

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CORE FOCUS: _
BY THE NUMBERS
40+ Cross-Functional Team Members

Led across logistics, speaker curation, sponsorship & design for TEDxICEAS 2025.

50+ Member Clubs Supported

Via centralized district digital event platform for Rotaract District 3192.

₹30K Funding Secured

Partnered with Karnataka Forest Dept for Dari Deepa night patrol torch distribution.

100 TEDx Attendees

Managed end-to-end venue execution with ₹0 budget overrun.

~60% Coordination Effort Reduced

Automated campus facility booking system for students & admins via ImpactOne.

WHAT I DO
01

PROJECT DELIVERY

Planning, prioritization, timelines, milestones, execution, and delivery.

  • Milestone tracking & sprint velocity
  • Risk mitigation & dependency mapping
  • On-time, on-budget feature deployment
02

STAKEHOLDER MANAGEMENT

Requirements gathering, communication, coordination, and alignment across teams.

  • User & officer requirement gathering
  • Translating business needs to technical PRDs
  • Resolving competing priorities gracefully
03

TECHNICAL FLUENCY

Full-stack development, AI/ML, APIs, databases, and collaboration with engineering teams.

  • Deep architectural comprehension (React, Python, SQL)
  • Evaluating technical feasibility & trade-offs
  • Empathy for developer workflows & code constraints
04

PROGRAM & TEAM LEADERSHIP

Cross-functional team coordination, budgets, vendors, partnerships, and measurable outcomes.

  • Leading 40+ person event & tech volunteers
  • Budget management & sponsor procurement
  • Institutional & government partnership building
ABOUT ME
MY PM JOURNEY

Builder → Leader → Technical Project Manager

I began my technical journey in Computer Science and AI/ML, writing code, engineering full-stack platforms, and integrating machine learning APIs. But as I built projects and shipped products, I found myself drawn toward a larger challenge: the strategic systems around technology.

Whether leading a 40-person cross-functional team for TEDxICEAS with zero budget overrun, spearheading district-wide digital tools for 50+ Rotaract clubs, or procuring government partnerships for forest patrol programs like Dari Deepa, I realized my true superpower lies in bridging complex technical code with human alignment.

Today, I leverage my engineering foundation to speak the language of developers while driving clear product roadmaps, gathering requirements from non-technical stakeholders, and steering multi-stakeholder programs from total ambiguity to high-impact execution.

SELECTED PROJECTS & CASE STUDIES
FEATURED CASE STUDY PRODUCT MANAGEMENT STAKEHOLDER COORDINATION DISTRICT PLATFORM
CASE STUDY 01

Rotaract District 3192 Digital Platform

Planning and launching a centralized website and event management platform supporting 50+ member clubs across the district.

50+ Clubs Supported
District-Wide Event System
Streamlined Admin Workflows

THE PROBLEM

Over 50 Rotaract clubs were managing event registrations, attendee lists, and reporting through separate spreadsheets and messaging groups. This created constant confusion, missing details, and extra manual work for club leaders.

WHO I WORKED WITH

District Executive Council, Club Presidents, Event Chairs, Finance Directors, and district members who needed simple ways to register for events and track participation.

WHAT WE NEEDED

I met with district officers and club leaders to understand their daily challenges. We identified key features needed: easy event creation, straightforward registration, reporting tools, and different access levels for different users.

HOW WE PRIORITIZED

We focused first on the most essential features required to get the platform live — event publishing, attendee sign-ups, and basic reporting — while saving non-essential ideas for future updates.

BUILDING & LAUNCHING

I worked directly with the tech team to translate user needs into clear requirements. I helped clarify how features should work from a user's perspective and kept development on track through regular progress check-ins.

RESULT & WHAT I LEARNED

The platform brought event management into one central system for 50+ clubs, reducing manual administrative work. I learned how important it is to communicate clearly between technical developers and non-technical leaders, gather feedback early, and ensure everyone is aligned on what needs to be built.

PROGRAM DELIVERY PROJECT LEADERSHIP BUDGET MANAGEMENT
CASE STUDY 02

TEDxICEAS 2025 — "Threads of Change"

Full project lifecycle ownership as Lead Organizer & Licensee for a 100-attendee flagship conference.

40+ Team Members Led
100 Conference Attendees
₹0 Budget Overrun
100% End-to-End Ownership
VISUAL PROJECT LIFECYCLE
01Planning & Scope
→
02Team Formation
→
03Sponsorship
→
04Speaker Curation
→
05Execution
→
06Event Day
→
07Retrospective

Key Deliverables & Responsibilities:

  • Secured official TED License and maintained strict compliance with global brand guidelines.
  • Recruited, structured, and managed a 40+ person team split into Logistics, Speaker Curation, Sponsorship, Marketing, and Design verticals.
  • Managed sponsor procurement, vendor contracts, venue bookings, and budget allocation, hitting every critical milestone with zero budget overrun.
  • Resolved competing priorities between creative speaker selection and strict timeline constraints to execute a seamless 100-person event.
TECHNICAL PRODUCT CASE STUDY PRODUCT DECISIONS UI/UX & ARCHITECTURE
CASE STUDY 03

ImpactOne — Smart Facility Booking Platform

Engineering a user-centric facility reservation platform that eliminated scheduling conflicts and reduced admin workload by ~60%.

~60% Coordination Reduced
Real-Time Supabase Sync
Role-Based Clerk Access

PROBLEM & USER NEEDS

Students and administrators suffered from overlapping facility requests, double-booked auditoriums, and slow manual approval chains over paper forms.

SOLUTION & ARCHITECTURE

Designed a full-stack Next.js platform integrating Clerk role-based access (Student vs Admin views) and Supabase real-time database state sync.

PRODUCT DECISIONS

Prioritized instant conflict-detection during slot selection over complex approval queues, instantly cutting double-booking attempts to zero.

MEASURABLE OUTCOME

Achieved a ~60% reduction in manual coordination effort between student event leads and campus facility managers during trial deployment.

PROGRAM MANAGEMENT COMMUNITY OUTREACH GOVERNMENT PARTNERSHIPS
CASE STUDY 04

Rotaract Community Programs — Dari Deepa & Nudi Muttu

Initiating and executing structured social impact programs with external institutional and government stakeholders.

DARI DEEPA INITIATIVE

₹30,000 Funding Secured

Identified safety vulnerabilities for forest staff conducting night patrols. Partnered directly with the Karnataka Forest Department to procure and distribute high-powered patrol torches. Managed external stakeholder relations, vendor procurement, and distribution logistics.

NUDI MUTTU INITIATIVE

Language Accessibility

Identified the need for accessible Kannada learning among non-native speakers and underserved local residents. Developed and distributed Kannada learning posters, created AI-powered videos, and conducted offline sessions to help people learn and use basic Kannada in everyday conversations.

EXECUTION FRAMEWORK: Problem ID → Planning → Stakeholder Alignment → Resource Mgmt → Execution → Measurable Impact
HOW I WORK
01

UNDERSTAND

Gather requirements, identify users and stakeholders, and define the core problem statement before touching solutions.

02

PLAN

Define project scope, prioritize backlog items, establish realistic timelines, milestones, and success metrics (OKRs).

03

ALIGN

Maintain proactive communication across engineering, design, and non-technical stakeholders to map dependencies.

04

EXECUTE

Drive active implementation, resolve technical and operational blockers, track sprint velocity, and hit target delivery dates.

05

MEASURE

Evaluate post-launch performance against baseline KPIs, gather user feedback, and assess operational improvements.

06

ITERATE

Conduct retrospectives, synthesize key learnings, refine workflows, and continuously improve subsequent release cycles.

LEADERSHIP & PROGRAM MANAGEMENT
LEADERSHIP

Curation Lead

TEDxICEAS 2026

Jan 2026 – Apr 2026
12 SpeakersStakeholder CommunicationContent ReviewDeadline Tracking
  • Communicated directly with 12 speakers throughout the event preparation process, managing all ongoing communication and follow-ups.
  • Worked on and reviewed speaker scripts and presentations, helping speakers refine and prepare their content for event day.
  • Coordinated speaker deliverables, rehearsal schedules, and timelines with the wider TEDx team to keep preparation on schedule.

Community Service Director

Rotaract Club of Swarna Bengaluru

July 2026 – Present
RoadmappingBudget ApprovalsGovernment RelationsStakeholders
  • Own end-to-end planning and execution of the club’s community service portfolio, translating annual goals into a prioritized roadmap of literacy, health, and outreach initiatives.
  • Spearheaded Dari Deepa, securing ₹30,000 in funding and partnering with the Karnataka Forest Department to procure and distribute patrol equipment for forest staff.
  • Spearheaded Nudi Muttu, developing and distributing Kannada learning posters, creating AI-powered videos, and conducting offline sessions for non-native and underserved residents.
  • Coordinate cross-functional volunteer teams, NGO/government partners, and budget approvals while tracking progress against defined board metrics.

Tech Team Member

Rotaract District 3192

July 2026 – Present
Product LaunchRequirements Gathering50+ ClubsAgile
  • Collaborated with district leadership to plan, develop, and launch the official Rotaract District 3192 website and centralized event management platform.
  • Facilitated structured requirement gathering sessions with district officers and club leaders, converting administrative needs into prioritized user stories.
  • Streamlined district event registrations, attendee tracking, and reporting workflows for over 50 member clubs across the district.

Lead Organizer & Licensee

TEDxICEAS

Jan 2025 – Apr 2025
Scope & Timeline40+ TeamSponsorshipZero Overrun
  • Owned full event lifecycle — scope, schedule, budget, vendor relations, and stakeholder communications — for 100 attendees under theme "Threads of Change".
  • Directly led a 40+ cross-functional team across logistics, speaker curation, sponsorship, and design verticals.
  • Secured financial sponsorships and managed expenditure to guarantee 100% on-time delivery with zero budget overrun.

Focus Head — Basic Education & Literacy

Rotaract Club of Swarna Bengaluru

2025 – July 2026
OutreachSchool PartnershipsVolunteer Delivery
  • Led educational outreach programs in partnership with local government schools, delivering targeted literacy initiatives for underprivileged students.
  • Coordinated volunteer schedules and managed project timelines to ensure consistent program execution across multiple school sites.
SELECTED TECHNICAL WORK
TECHNICAL FLUENCY SUPPORTING MY PM WORK

Hands-on engineering builds demonstrating full-stack architecture, AI API integration, and user-facing frontend development.

TECH #001 Hackathon

WandereAI

AI-powered travel planner generating dynamic itineraries with real-time weather & local event API adjustments.

Next.jsReactREST APIsPython
TECH #002 AI / Product

SafeBites AI

Allergy-friendly recipe recommender utilizing GROQ API, Clerk authentication, and real-time Next.js interface.

Next.jsGROQ APIClerk
TECH #003 Accessibility AI

Vani Vision

Assistive platform for visually impaired individuals featuring OCR, emotion recognition, and offline TTS.

PythonOCRTTS Engine
TECH #004 Computer Vision

Sign Language Translator

Real-time ASL gesture recognition using custom CNN architecture trained on live video streams via OpenCV.

PythonCNNOpenCV
TECH #005 Published Research

StackSwipe

AI-based swipe networking web app published in IJSAT (Vol 16, Issue 4, 2025) with Next.js, Supabase & PostgreSQL.

Next.jsSupabasePostgreSQLIJSAT Paper
TECH #006 EdTech SaaS

AI Flashcards SaaS

Automated flashcard generation web app leveraging LLaMA3 model with interactive review workflows.

Next.jsLLaMA3Stripe
TECH #007 Full-Stack

Pantry Tracker

Real-time inventory management tool built with Material UI, Firebase Firestore, and image detection.

Next.jsFirebaseMaterial UI
TECH #008 Creative Tech

2D RPG Interactive Portfolio

Interactive 2D game portfolio engineered with Kaboom.js where users navigate rooms to explore work.

Kaboom.jsJavaScript
EXPERIENCE & TECHNICAL FOUNDATION Download PDF
EXPERIENCE

Full Stack Python Intern

Dhee Coding Lab

Feb 2026 – July 2026
PythonReact.jsJavaScriptOOPMySQL
  • Gaining practical experience in full-stack web development through structured hands-on implementation in HTML, CSS, JavaScript, React, Python, and OOP.
  • Architecting modular software components and managing relational database schemas using MySQL.
  • Strengthening core software engineering principles to effectively evaluate engineering constraints in product scoping.

Open Source Contributor

GirlScript Summer of Code (GSSoC)

October 2024 – November 2024
Open SourceGit / GitHubPull RequestsRank #758
  • Contributed to 10+ open-source repositories through active feature implementation and bug resolution.
  • Implemented features and resolved bugs through structured pull requests and peer code reviews.
  • Ranked #758 globally among all GSSoC 2024 participants based on contribution quality and volume.

Software Engineering Fellow

Headstarter AI

July 2024 – Sept 2024
Next.jsFirebaseMongoDBAgileMaterial UI
  • Engineered and deployed 5 AI-powered web applications using Next.js, Firebase, and MongoDB, integrating machine learning APIs for personalized user flows.
  • Shipped responsive interfaces using Material UI, improving component accessibility and cutting UI inconsistencies.
  • Collaborated in an agile sprint environment, shipping features weekly under direct mentorship from senior engineers.

Student Ambassador

Viral Fission

Oct 2022 – July 2023
CommunityEvent MgmtCampaigns
  • Organized and hosted 5+ blockchain gaming events attracting 100+ participants, driving measurable community growth.
  • Produced promotional video content and social media campaigns to elevate brand visibility and engagement.
EDUCATION

B.E. — Artificial Intelligence & Machine Learning

Impact College of Engineering and Applied Sciences, Bengaluru

2022 – 2026

CAMPUS LEADERSHIP

  • President, Aura (Cultural Club) — Led end-to-end planning, logistics, and execution for college cultural events and annual fest.
  • President, Manch (Communication Club) — Organized student public speaking, debate, and communication development workshops.

PUC — PCMB (Physics, Chemistry, Mathematics & Biology)

Presidency PU College, Bengaluru

2019 – 2021
SKILLS & COMPETENCIES

PROJECT & PROGRAM MANAGEMENT

Requirements Gathering Stakeholder Management Project Planning Roadmapping Prioritization Timeline & Milestones Cross-Functional Leadership Budget Management Vendor Coordination Agile / Sprint Workflows Process Improvement Success Metrics / OKRs

TECHNICAL FLUENCY

Python JavaScript React.js Next.js Supabase Firebase MySQL MongoDB REST APIs Git / GitHub AI / Machine Learning Clerk Auth
CERTIFICATIONS
IN PROGRESS

Google Project Management Professional Certificate

Google via Coursera

Foundations of Project Management — Completed (Aug 2026)
Project Initiation: Starting a Successful Project — Completed (Aug 2026)
Google AI Essentials Google via Coursera · March 2025
Tata GenAI Data Analytics Job Simulation Forage · Jan 2026
Postman Student Expert (API Design & Testing) Postman
Meta HTML & CSS in Depth Meta via Coursera
Meta Version Control Meta via Coursera